AI Prompts for Personal Organization

My digital files are a mess. Here's what I'm dealing with:

Devices: [laptop, phone, tablet, etc.]
Cloud services: [Google Drive, Dropbox, iCloud, etc.]
Rough file count: [estimate]
Biggest problem areas: [e.g. Desktop has 200 files, Downloads never cleared]

Build me a complete digital organization system:
1. A folder structure with exact names (max 3 levels deep)
2. A file naming convention with examples for each file type
3. A 'digital declutter day' checklist (step-by-step, 2 hours max)
4. Rules for what to delete vs. archive vs. keep active
5. Automation rules to auto-sort incoming files
6. A monthly maintenance routine that takes under 15 minutes

I want to build a [morning/evening/both] routine.

Wake up time: [time]
Bedtime goal: [time]
Current routine: [describe what you do now, even if chaotic]
What I want to include: [exercise, journaling, meal prep, etc.]
Constraints: [kids, commute, shared bathroom, etc.]

Design a routine that includes:
1. An exact minute-by-minute schedule (not just 'morning: exercise')
2. The non-negotiable anchors (the 2-3 things that hold it together)
3. A 'minimum viable' version for days when everything goes wrong
4. Physical environment setup the night before
5. A 21-day ramp-up plan (don't start with the full routine)
6. What to track to know if the routine is working

I want to declutter my [room/area].

Current state: [description of the mess]
Space size: [approximate dimensions]
What the space should be used for: [primary purpose]
Time available: [hours this weekend]
Emotional attachments: [categories of items that are hard to let go]

Create a decluttering plan:
1. A room-by-room (or zone-by-zone) attack order
2. The 4-box method customized for my situation (keep/donate/trash/relocate)
3. Decision rules for common categories (clothes, papers, electronics, sentimental items)
4. A realistic timeline that won't exhaust me
5. Storage solutions for what remains (specific products under $30)
6. A 'one in, one out' maintenance rule for each category

I currently have [number] unread emails and my inbox is overwhelming.

Email provider: [Gmail/Outlook/other]
Emails received daily: [approximate count]
Main email categories: [list 4-6 types of emails you get]
Goal: [inbox zero daily / weekly review / just reduce overwhelm]

Build me an inbox zero system:
1. A triage method for processing the existing backlog (in under 2 hours)
2. Labels/folders with exact names and color coding
3. Filter rules to auto-sort incoming mail (exact syntax)
4. A daily email processing routine with time limit
5. Templates for the 5 most common replies I send
6. The nuclear option: what to do if I fall behind again

I want to create a personal dashboard/command center to track my life.

Areas I want to track: [health, finances, goals, habits, projects, etc.]
Tools I'm willing to use: [Notion, spreadsheet, paper planner, etc.]
Time for daily updates: [minutes]
Tech comfort level: [beginner/intermediate/power user]

Design a personal dashboard that includes:
1. The specific metrics/items to track in each life area
2. A template layout (sections, widgets, views)
3. Daily, weekly, and monthly review prompts
4. Automation ideas to reduce manual data entry
5. How to set up the dashboard step-by-step in [preferred tool]
6. What NOT to track (avoiding dashboard bloat)

I want to go (mostly) paperless.

Types of paper I deal with: [bills, medical records, receipts, contracts, mail, etc.]
Scanner/phone available: [yes/no, which device]
Current filing situation: [pile of doom / some folders / complete chaos]
Legal requirements: [any documents I must keep as originals]

Create a paperless transition plan:
1. Which documents to scan and shred vs. keep as originals
2. A digital filing structure with folder names and naming convention
3. The best scanning app/method for my setup
4. A processing routine for incoming mail (touch each paper once)
5. Retention rules by document type (how long to keep what)
6. A one-weekend blitz plan to process my existing paper pile