AI Prompts for Task Automation

Here are the tasks I do repeatedly every [day/week/month]:

[List 8-10 repetitive tasks with approximate time spent on each]

For each task, tell me:
1. Automation potential (High / Medium / Low) and why
2. The best tool or method to automate it (Zapier, scripts, email rules, etc.)
3. Estimated setup time vs. time saved per month
4. A step-by-step implementation plan for the top 3
5. Which tasks should stay manual and why

I receive approximately [number] emails per day. Here are the main types:

[List 5-7 email categories, e.g. client requests, newsletters, internal updates]

For each category, give me:
1. A Gmail/Outlook filter rule (exact syntax)
2. A template auto-response where appropriate
3. A labeling/folder system that keeps inbox under 20 items
4. Which emails need human attention vs. can be fully automated
5. A daily email routine that takes under 30 minutes

I want to automate this process:

Trigger: [what starts the workflow, e.g. 'new form submission']
Apps I use: [list apps, e.g. Google Sheets, Slack, Notion, Gmail]
Desired outcome: [what should happen automatically]

Build me:
1. A complete Zapier/Make.com workflow with each step described
2. The exact trigger and action for each step
3. Field mappings between apps
4. Error handling — what happens if a step fails
5. A test checklist to verify the automation works
6. One enhancement that would make the workflow smarter

I need a script to automate this task:

[Describe the repetitive task in detail]

Environment: [Mac/Windows/Linux]
Skill level: [beginner/intermediate/advanced]
Preferred language: [Python/Bash/PowerShell/any]

Give me:
1. The complete script with inline comments explaining each section
2. Step-by-step setup instructions (installing dependencies, etc.)
3. How to schedule it to run automatically (cron job / Task Scheduler)
4. Error logging so I know when it breaks
5. Three ways to extend the script later

I create a [type] report every [frequency] for [audience].

Data sources: [where the data comes from]
Current format: [spreadsheet/slides/doc/dashboard]
Time it takes now: [hours]

Design an automated reporting system:
1. A template structure that auto-populates with new data
2. Formulas or queries to pull key metrics automatically
3. Conditional formatting rules to highlight changes and anomalies
4. An executive summary section that writes itself from the data
5. Distribution automation — how to send it without manual effort
6. A "data quality check" step before the report goes out

I currently get notifications from these apps/services:

[List 8-12 apps with rough daily notification count]

My priorities: [what I can't miss vs. what can wait]
Working hours: [start] to [end]

Create a notification management system:
1. Which notifications to turn off entirely (and why it's safe)
2. Which to batch into a digest (and what schedule)
3. Which need immediate alerts (and on which device)
4. Do-not-disturb schedule recommendations
5. A weekly "notification audit" checklist to prevent creep
6. App-specific settings to change (exact menu paths)