AI Prompts for Corporate Events

I'm organizing a [type: conference/retreat/workshop/gala] for [number] attendees.

Event duration: [half-day/full-day/multi-day]
Goals: [what the event should accomplish]
Audience: [executives, employees, clients, mixed]
Venue: [hotel ballroom, office, offsite, virtual]

Design:
1. A detailed agenda with session titles, durations, and descriptions
2. Strategic placement of breaks, networking, and meals
3. Speaker slot recommendations with ideal talk lengths
4. Parallel track options if the audience has different interests
5. An opening that grabs attention and a closing that drives action
6. Buffer time between sessions for transitions and tech checks

I need to choose a venue for a [type of event] with [number] attendees.

Date: [date or date range]
Location preference: [city/region]
Budget: [$amount for venue rental]
Must-haves: [AV equipment, breakout rooms, catering, parking, etc.]
Nice-to-haves: [outdoor space, branding opportunities, unique architecture]

Create:
1. A weighted scoring rubric with 10 evaluation criteria
2. Questions to ask each venue during a site visit
3. Red flags that signal a venue will cause problems
4. A comparison matrix template I can fill in for each venue
5. Negotiation points to get better pricing or added value
6. A final decision framework for when two venues seem equal

I'm seeking sponsors for a [type of event] with [expected attendance].

Event theme: [topic or industry]
Audience profile: [demographics, job titles, industries]
Sponsorship tiers needed: [number of tiers]
Past sponsors (if any): [list]

Build:
1. Three to four sponsorship tier packages with creative names and specific benefits
2. A one-page sponsorship prospectus outline with key selling points
3. ROI talking points for each tier (what sponsors actually get)
4. An outreach email template for cold-pitching potential sponsors
5. Follow-up sequence (3 emails) for sponsors who do not respond
6. A sponsor fulfillment checklist to deliver on every promise

My [type of event] is on [date] at [venue] for [number] attendees.

Vendors: [list caterers, AV, photographers, etc.]
Team members on-site: [number and roles]
Setup window: [available time before event starts]
Special requirements: [VIP handling, accessibility, live streaming, etc.]

Provide:
1. A master run-of-show document with timestamps and responsible parties
2. Vendor load-in schedule with parking and access instructions
3. Communication plan (who contacts whom and when)
4. Emergency protocols (medical, tech failure, weather, no-show speaker)
5. Signage and wayfinding plan for attendees
6. Post-event teardown timeline and vendor checkout process

I want to maximize attendee engagement at my [type of event] for [number] people.

Audience: [demographics and interests]
Event format: [keynotes, panels, workshops, networking]
Tech available: [event app, live polling, social media wall, etc.]
Pain point: [what usually goes wrong with engagement at events like this]

Design:
1. Pre-event engagement strategy (build excitement before they arrive)
2. Three interactive session formats beyond standard presentations
3. Networking activities that do not feel forced or awkward
4. Live polling and Q&A strategy with specific tool recommendations
5. A social media hashtag strategy with sample posts for attendees
6. Post-event follow-up that keeps momentum going for 30 days

My [type of event] just concluded. Here are the details:

Attendance: [actual vs. expected]
Budget: [planned vs. actual spend]
Survey results: [key feedback themes or paste raw data]
Goals: [original objectives]
Notable wins: [what went well]
Issues: [what went wrong]

Generate:
1. An executive summary suitable for leadership (one page)
2. ROI analysis with quantifiable metrics and intangible benefits
3. Attendee satisfaction analysis with actionable themes
4. A "lessons learned" document organized by category
5. Three specific improvements for the next event with implementation steps
6. A stakeholder thank-you email template highlighting key outcomes