AI Prompts for Time Management

Here's everything on my plate right now:

[List 10-15 tasks with deadlines and estimated time]

My role: [job title/responsibilities]
Hours available this week: [number]
Non-negotiable commitments: [meetings, deadlines]

Organize these into:
1. An Eisenhower Matrix (urgent/important quadrants) with reasoning
2. The exact order I should tackle them today
3. Three tasks to delegate or drop entirely (and a script for saying no)
4. Time blocks for the week with buffer for unexpected work
5. The one task that, if completed, makes three others easier or unnecessary

Design a time-blocked schedule for my typical [workday/week].

My responsibilities: [list 4-6 main areas of work]
Meetings I can't move: [list with times]
Peak energy hours: [when I do my best thinking]
Biggest time wasters: [what derails me]
Personal commitments: [exercise, family, etc.]

Build me:
1. A full day template with specific time blocks (not just 'morning: work')
2. Buffer blocks between meetings for context switching
3. A 'shutdown ritual' for the end of the day (exact steps)
4. Rules for when to break the schedule vs. stick to it
5. A Friday review process to adjust next week's blocks
6. The minimum viable schedule if everything goes sideways

I keep getting distracted by:

[List 5-7 specific distractions with how often they happen]

My work environment: [home office / open office / hybrid]
Tools I use: [browser, apps, communication tools]
Focus sessions needed: [what deep work I need to protect]

Create a distraction management plan:
1. Environment changes (physical setup adjustments)
2. Technology controls (specific app settings, browser extensions)
3. Communication boundaries (exact messages to send colleagues)
4. A "focus mode" activation checklist (what to do before starting deep work)
5. A recovery protocol for when I DO get distracted (how to get back on track)
6. Accountability system to track focus time over 30 days

I want to align my work with my natural energy cycles.

My typical day:
- Wake up: [time]
- Energy peak: [when I feel sharpest]
- Energy dip: [when I crash]
- Second wind: [if applicable]
- Bedtime: [time]

My task types:
[List 6-8 types of work you do, e.g. writing, emails, meetings, creative work]

Give me:
1. An energy-task matching map (which tasks for which energy states)
2. A reordered daily schedule based on my energy curve
3. What to do during my energy dip (not just 'take a break')
4. Nutrition and movement timing to smooth out energy crashes
5. How to protect high-energy blocks from low-value interruptions
6. A 2-week experiment plan to test and refine this schedule

I have a major deadline coming up:

Project: [description]
Deadline: [date]
Time available: [hours per day/week I can dedicate]
Current progress: [what's done so far]
What's blocking me: [specific obstacles]

Create a reverse-engineered plan:
1. Work backwards from the deadline with milestones for each phase
2. Daily micro-goals that feel achievable (not overwhelming)
3. The "minimum viable" version if I run out of time
4. Dependencies — what needs to happen before what
5. Check-in points where I can course-correct
6. A "panic protocol" for if I fall behind by more than 2 days

Help me build a weekly planning and review ritual.

My role: [title and key responsibilities]
Planning day: [which day I want to plan]
Time available for planning: [minutes]
Tools I use: [calendar, task manager, notes app]

Design a ritual that includes:
1. A 5-question weekly review (reflection on what worked/didn't)
2. A process for processing my inbox, notes, and loose tasks
3. A method for setting my top 3 priorities for next week
4. Calendar audit steps (what to move, cancel, or protect)
5. A template I can reuse every week (fill-in-the-blank format)
6. How to handle the week's plan when Monday immediately goes sideways