AI Prompts for Party Planning

I'm planning a [type of party, e.g. birthday, housewarming, holiday] for [number] guests.

Guest demographics: [age range, interests, mix of adults/kids]
Budget: [total budget]
Venue: [home/rented space/outdoor]
Season: [time of year]

Generate:
1. Five creative theme concepts with a one-line pitch for each
2. For the top 3 themes, provide a mood board description (colors, textures, vibe)
3. Decoration ideas that fit a [budget level] budget
4. A signature drink and signature snack that match each theme
5. One interactive activity or game tied to each theme
6. A Spotify playlist direction for each theme (genre, era, energy level)

I need a menu for a [type of party] serving [number] guests.

Dietary restrictions: [list any allergies, vegan/vegetarian, kosher, etc.]
Cooking skill level: [beginner/intermediate/advanced]
Kitchen equipment: [oven, grill, stovetop, slow cooker, etc.]
Budget per person: [$amount]
Style: [sit-down / buffet / finger food / stations]

Create:
1. A complete menu with appetizers, mains, sides, and dessert
2. A prep timeline showing what to make days ahead vs. day-of
3. A grocery list organized by store section
4. Quantities for each dish based on guest count
5. One impressive dish that looks hard but is actually easy
6. Non-alcoholic and alcoholic drink pairings

I'm hosting a [type of event] for approximately [number] guests.

Event date: [date]
RSVP deadline: [date]
Invitation method: [digital/physical/both]
Guest mix: [family, friends, coworkers, kids, etc.]

Help me with:
1. An invitation template with all essential details (include what to leave out)
2. An RSVP tracking system (spreadsheet layout with columns)
3. Follow-up message templates for non-responders (friendly, not pushy)
4. Seating or grouping strategy based on guest dynamics
5. A plus-one and kids policy with polite wording
6. Day-of communication plan (parking, arrival time, what to bring)

I have a total budget of [$amount] for a [type of party] with [number] guests.

Must-haves: [list non-negotiable items, e.g. live music, photo booth]
Nice-to-haves: [list items you'd add if budget allows]
DIY willingness: [high/medium/low]

Build me:
1. A detailed budget breakdown with percentage allocations per category
2. Cost-saving alternatives for the three most expensive line items
3. A spreadsheet template with formulas for tracking actual vs. planned spending
4. Three splurge-worthy items that make the biggest impact per dollar
5. Hidden costs most people forget (and estimated amounts)
6. A contingency plan if you go 20% over budget

My [type of party] is on [date] from [start time] to [end time].

Venue setup access: [time you can start setting up]
Key moments: [speeches, cake cutting, surprise, games, etc.]
Vendors arriving: [list vendors and their arrival times if known]
Helpers available: [number of people helping and their roles]

Create:
1. A minute-by-minute day-of timeline from setup through cleanup
2. A task assignment list for each helper
3. Buffer time built in for things running late
4. A "30 minutes before guests arrive" checklist
5. Transition cues between party segments (how to move people naturally)
6. A post-party cleanup plan with estimated time

I need entertainment ideas for a [type of party] with [number] guests.

Age range: [ages of attendees]
Venue type: [indoor/outdoor/both]
Space available: [small room, backyard, large hall, etc.]
Energy level desired: [chill and conversational / moderately active / high energy]
Budget for entertainment: [$amount]

Recommend:
1. Three icebreaker activities for the first 30 minutes
2. Two main entertainment options with cost estimates
3. A low-key activity for guests who prefer not to participate in group games
4. Music strategy (playlist vs. DJ vs. live music) with pros and cons
5. One unexpected entertainment element that guests will talk about afterward
6. Backup plan if an activity falls flat